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Project CoordinatorJul 2016
Coordinating and managing all activities during the purchasing process, such as creating purchase orders, monitoring transportation and invoice creation and follow-through. Kept project on schedule by managing deadlines and adjusting workflow as needed. Collaborated with project owners and team members to set challenging but realistic goals. Coordinated presentations for customers detailing project scope, progress and results. Gathered and disseminated project materials at key points.
Executive Secretary to the SEVP / COOAug 2013 - Mar 2015 (1 year)
Frequently used word processing, spreadsheet, database and presentation software. Developed and maintained an alert system for upcoming deadlines on incoming requests and events. Managed the COO’s complex and frequently changing travel arrangements and coordinated the pre-planning of trips. Conducted research to prepare, gather and proof briefing materials, agendas and decks for all executive-level meetings.
Executive Assistant to the PresidentMay 2012 - Jul 2013 (1 year)
Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum. Developed and maintained an alert system for upcoming deadlines on incoming requests and events. Directed administrative functions for the directors, principals, consultants and key managers. Managed the CEO’s complex and frequently changing travel arrangements and coordinated the pre-planning of trips.
Service Support OfficerFeb 2011 - Jun 2011 (4 months)
Developed reputation as an efficient service provider with high levels of accuracy. Managed wide variety of customer service and administrative tasks to resolve customer issues quickly and efficiently. Provided information about company products and services, and capitalized on upsell opportunities. Adhered to all confidentiality requirements at all times. Developed highly empathetic client relationships and earned a reputation for exceeding service standard goals.
Executive SecretaryMar 2007 - Oct 2010 (3 years)
Gathered statistical data to enhance reports and presentations and managed the scheduling of appointments and meetings for employees. Performed general office duties, including answering multi-line phones, routing telephone calls or messages to appropriate staff, typing, proofreading, filing, sorting and handling incoming and outgoing mail.
SecretaryJun 2004 - May 2006 (1 year)
Prepared and proofread documentation, spreadsheets and presentations for department use. Interacted with students and families to follow up on missing or deficient information and relayed and discussed the status of applications. Reduced overhead by taking on more responsibility with creative and administrative projects. Provided logistical support for programs, meetings, and events, including room reservations, room set-up, agenda preparation, materials printing and calendar maintenance
Purchasing AssistantOct 2003 - Mar 2004 (5 months)
Oversaw supplier related activities and monitored supplier performances. Ensured compliance with company procedures and contract requirements. Established and managed supplier and vendor relationships. Performed negotiations for contract terms and conditions. Mapped procurement process activities to desired outcomes to rectify operational inefficiencies. Conducted interviews with key business users to collect information on business processes and user requirements.
Purchasing CoordinatorAug 2001 - May 2003 (1 year)
Managed local and international procurement process including vendor sourcing and negotiations Established an accurate inventory and database. Liaised with Accounting Department for payments Supported programs operations by preparing and updating documents, reports and spreadsheets. Assisted with event planning, including associated travel and logistical arrangements. Coached new employees on administrative procedures, company policies and performance standards.