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@delosama
Member since April 28, 2012
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delosama

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 Statistical data gathering  Research skills  Negotiation skills  Relationship building  Presentation design  Attention to detail  Executive presentation deployment  Office Management  Program Management  Travel Administration  Travel Arrangements  Time Management  Employee timesheet processing
$30 USD/hr
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0.0
  • N/AJobs Completed
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Portfolio

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Experience

Project Coordinator

Jul 2016

 Coordinating and managing all activities during the purchasing process, such as creating purchase orders, monitoring transportation and invoice creation and follow-through.  Kept project on schedule by managing deadlines and adjusting workflow as needed.  Collaborated with project owners and team members to set challenging but realistic goals.  Coordinated presentations for customers detailing project scope, progress and results.  Gathered and disseminated project materials at key points.

Executive Secretary to the SEVP / COO

Aug 2013 - Mar 2015 (1 year)

 Frequently used word processing, spreadsheet, database and presentation software.  Developed and maintained an alert system for upcoming deadlines on incoming requests and events.  Managed the COO’s complex and frequently changing travel arrangements and coordinated the pre-planning of trips.  Conducted research to prepare, gather and proof briefing materials, agendas and decks for all executive-level meetings.

Executive Assistant to the President

May 2012 - Jul 2013 (1 year)

 Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.  Developed and maintained an alert system for upcoming deadlines on incoming requests and events.  Directed administrative functions for the directors, principals, consultants and key managers.  Managed the CEO’s complex and frequently changing travel arrangements and coordinated the pre-planning of trips.

Service Support Officer

Feb 2011 - Jun 2011 (4 months)

 Developed reputation as an efficient service provider with high levels of accuracy.  Managed wide variety of customer service and administrative tasks to resolve customer issues quickly and efficiently.  Provided information about company products and services, and capitalized on upsell opportunities.  Adhered to all confidentiality requirements at all times.  Developed highly empathetic client relationships and earned a reputation for exceeding service standard goals.

Executive Secretary

Mar 2007 - Oct 2010 (3 years)

 Gathered statistical data to enhance reports and presentations and managed the scheduling of appointments and meetings for employees.  Performed general office duties, including answering multi-line phones, routing telephone calls or messages to appropriate staff, typing, proofreading, filing, sorting and handling incoming and outgoing mail.

Secretary

Jun 2004 - May 2006 (1 year)

Prepared and proofread documentation, spreadsheets and presentations for department use.  Interacted with students and families to follow up on missing or deficient information and relayed and discussed the status of applications.  Reduced overhead by taking on more responsibility with creative and administrative projects.  Provided logistical support for programs, meetings, and events, including room reservations, room set-up, agenda preparation, materials printing and calendar maintenance

Purchasing Assistant

Oct 2003 - Mar 2004 (5 months)

Oversaw supplier related activities and monitored supplier performances.  Ensured compliance with company procedures and contract requirements.  Established and managed supplier and vendor relationships.  Performed negotiations for contract terms and conditions.  Mapped procurement process activities to desired outcomes to rectify operational inefficiencies.  Conducted interviews with key business users to collect information on business processes and user requirements.

Purchasing Coordinator

Aug 2001 - May 2003 (1 year)

 Managed local and international procurement process including vendor sourcing and negotiations  Established an accurate inventory and database.  Liaised with Accounting Department for payments  Supported programs operations by preparing and updating documents, reports and spreadsheets.  Assisted with event planning, including associated travel and logistical arrangements.  Coached new employees on administrative procedures, company policies and performance standards.

Education

Business Administration

1996 - 2001 (5 years)

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