We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.
Responsibilities:
Answer and direct phone calls
Organize and schedule meetings and appointments
Maintain contact lists
Produce and distribute correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Order office supplies
Book travel arrangements
Submit and reconcile expense reports
Provide general support to visitors
Provide information by answering questions and requests
Take dictation
Research and creates presentations
Generate reports
Handle multiple projects
Prepare and monitor invoices
Develop administrative staff by providing information, educational opportunities and experiential growth opportunities
Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
Contribute to team effort by accomplishing related results as needed
Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
Organize travel arrangements for senior managers
Write letters and emails on behalf of other office staff
Book conference calls, rooms, taxis, couriers, hotels etc.
Cover the reception desk when required
Maintain computer and manual filing systems
Handle sensitive information in a confidential manner
Take accurate minutes of meetings
Coordinate office procedures
Reply to email, telephone or face to face enquiries
Develop and update administrative systems to make them more efficient
Resolve administrative problems
Receive, sort and distribute the mail
Answer telephone calls and pass them on
Manage staff appointments
Oversee and supervise the work of junior staff
Maintain up-to-date employee holiday records
Coordinate repairs to office equipment
Greet and assist visitors to the office
Photocopy and print out documents on behalf of other colleagues
Hello,
I have 3 years experience working as a virtual assistant and administrator. My roles include drafting and responding to emails, online research and data entry on excel, creating PowerPoint presentations, managing schedules, liaison between the company and the customers, customer care and Social Media Management.
I am proficient in English written and spoken and have experience working with online communication tools such as Skype, Whatsapp and Drop box.
I am diligent in my work, a quick leaner, work fast and efficiently and understand the need to have clear communication at all times. I have a laptop and printer that can scan and am connected to fast internet (Wifi) (10mbs).
I am available to work from Monday to Saturday and on Sundays if need arises for 5 hours per day. I am available to set up a Skype call for an interview and can begin work as soon as needed.
I look forward to your response.
Thank you.
Hi!
I would like to be your VA. I have been in this field for a couple years already and I am confident I can deliver you an excellent performance. I have experience in data entry, social media management, graphic design and other admin tasks. I also am open to learning new things!
I hope we can talk about the job.
Looking forward to hearing from you.
Sincerely,
Angela Mae
I have good typing speed with good accuracy & i have also experience of office work & IT also, so i have requested please give me a chance to proof myself.
Hi,
Good day!
I came across your posting for the Data Entry in
your company and I would like to apply for the position.
I have 4 years of working experience in Customers Service, Inbound and Outbound Sales, and Technical Accounts (Voice, Email and Chat) in a BPO industry.
I also have experience working at home as an appointment setter in a real estate company in Colorado, social media marketing, research, data entry, and lead generation. With this, I would like to share the opportunity with your company.
I have also earned my degree of B.S. Management at Dominican College.
My work experience, along with my people skills makes me a good candidate for this position.
Skilled in planning and organizing with the ability to complete tasks on deadline. An independent worker who successfully meets the challenges of a fast-paced environment providing data entry and administrative support to a large department. Sound knowledge of database management tools and data entry technologies.