Virtual Assistant/Data Admin Job - File Conversion & Management

I have a job for honest, reliable, hard-working individual who has a good understanding of English, can follow a set of instructions and a naming and sorting convention as previously laid out, yet knows when to ask questions. The winning freelancer will require access to a fast, reliable internet connection (as there is going to be several gigabytes of data involved) and be able to create and manipulate Microsoft Office and PDF documents.

Documents are currently stored as files, or contained within emails as attachments

ALL non-PDF documents will need to get converted into a PDF documents via a tool of your choice.

There are several large PDF files containing scans of documents, these need to get split so there is one document per file, and the pages rotated so they are in their "natural" orientation.

ALL PDF documents need to be named appropriately (there are some existing PDF's that do not have the correct name)

For example



The YYYY-MM-DD field is dictated by the date on the document/email so reading the documents is required.

Listing of the completed filenames is needed in a spreadsheet or other base format so that I can go through them.

Unreadable documents need to get reported so they can get rescanned.

Documents with multiples of the same will have to get compared, and the better quality copy kept.

Blank pages need to get removed, except for where they a requirement of the document (marked with something such as "This page is intentionally left blank")

A file structure with example files will get provided for the project, changes to this are expected and can be made within reason (for example adding a folder for a new company) other suggestions as to how to improve the file structure can get discussed (suggestions for improvements are always welcome).

If there any issues no question is stupid, I need it done correctly.

The logic in the file structure will become evident, or should to the successful freelancer (I will be asking questions of those bidding around this as to see if potential candidates can see and understand the logic in the system to make it easier on selecting those who would get awarded the project)

Some of the documents are highly confidential in nature, and the utmost discretion is required.

Some Data entry will be required on to several web interfaces from some pictures that will be provided

This job will most likely have several "rounds" to it, as once the document sorting is complete, the originals will get compared against the scans (hence the need for the list of completed documents). Any that have missed getting scanned will then get scanned, and we will start the process again, the next rounds will involve separate payments. I would, however, prefer to work with a single person on completing the entire project where possible.

Files can get uploaded to any one of the secure hosting services, and I will collaborate with the individual awarded the project to decide on which one would suit us both best.

I have no distinct preference for the person who gets awarded the job, but those who are native English speakers, and citizens or residents of countries with well-developed legal systems and privacy laws will be preferred.

Those who write a personalized bid addressing the points in also preferred over those who send "canned" responses, the last project I awarded was based solely on the fact that the successful applicant in that she proved that she had read the requirements and attached documents in her response.

Skills: Data Entry, Data Processing, English (UK), Virtual Assistant

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About the Employer:
( 10 reviews ) Mount Eliza, Australia

Project ID: #11784960

Awarded to:


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27 freelancers are bidding on average $556 for this job


canned , how many pdf in total? I want to do trial work . I have done similar work before , you can check my profile and thousand of reviews I will not disappoint you Regards, Sultan

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"Rate and duration will be fixed on discussion" Dear Hiring Manager, I have gone through your job posting and become very much interested to work with you. I am an expert in these fields. I have already completed se More

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Hi, my name is Sevinc. I read your "Virtual Assistant/Data Admin Job - File Conversion & Management" project descriptions carefully before bidding. I reviewed all your requiremengts as well... I got what you need and More

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Hello Dear, HERE Ready to start NOW !!! I can perfectly do it. I have lot of experience related and different types of projects. I am waiting to your quick positive reply. Feel free ask me question if any. I Loo More

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Hello, Expert here. Ready to start immediately. Let me do this work with perfection, accuracy and according to your requirements, please contact with me so we can discuss further about the project. Waiting for your More

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Dear Sir/Ma'am, I am a Web research, Data Entry & Webs Scrapping expert. I checked and understood your requirements. I can handle this job very well to your appreciation. I can find and extract the information More

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Hello, I have read your requirements and ready to start ASAP. Let me know if you have any questions. Best Regards, Ali

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Hi, I have more than 14 years of IT exp. I have gone through the details and I believe that I can do justice to this job. Please send me more details about total numbers of file etc so that I can estimate cos More

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Hi, Thanks for the opportunity to bid on this project. I have done such data gathering and research in the past for various clients so that I will provide good service. I have read your entire post. I am hone More

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Hi I am ready for the task. Can we discuss. . ............

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Hi there, My name is Redouane. I am very interested in your project. Kindly start messaging so we can discuss further details. Thank you

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To Whom It May Concern I am a honest, reliable and hard-working individual. I am a native English peaker. I see that your project obliges great diligence and I am sure that I am the perfect candidate because I a More

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